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Members' Meeting

President’s invitation

Dear friends,

We are looking forward once again to as many of you as possible attending this year’s Members’ Meeting and General Assembly. The meeting will take place on Thursday 14 and Friday 15 November 2019 at The Runnymede Hotel – the same venue as in previous years.

This will be the first year that we will be welcoming Russell Patten to the meeting as Secretary General. Among many other things, there will be the opportunity to hear his and the EPDA Board’s plans and ambitions for the future, and I know there are important times ahead for all of us.

This year there are exciting plans afoot to make the EPDA annual meeting a little more lighthearted and fun. Having listened to your feedback we will be introducing some exercise sessions during the meeting to help people feel more mobile. Of course, we will ensure the meeting remains relevant and informative for you, and we plan to cover topics such as clinical trials, technology and research. We will also make sure there is plenty of time for formal and not-so-formal workshops sessions that give you crucial time to network with your colleagues.

As ever, the final session on Friday morning will be the annual General Assembly. However, this year it will be exclusive to our members for the first time. This decision came as a result of your feedback, which the EPDA Board entirely agrees with.

Speaking of the General Assembly, you – as members – will need to elect at least two new EPDA Board observers in November this year, who will then hopefully become fully elected Board members in November 2020. This is because myself and Susanna Lindvall will be stepping down from the EPDA Board after many years’ service in November 2020. At the end of May we will be sending you a special members’ e-newsletter with more details about this call for observer nominations – so please do keep an eye out. We hope to receive lots of nominations!

The EPDA Board also looks forward once again to seeing many of our funding partners join us at this year’s meeting. The treatment industry are – and always have been – vital EPDA partners and crucial Parkinson’s stakeholders, and we thank them for their continued support.

Can you please complete the registration form and email it back to natalie@epda.eu.com. Please do this as soon as you can, so we can ensure that hotel accommodation is secured for you at The Runnymede Hotel.

The deadline for registrations is Friday 20 September 2019.

The EPDA Board and Team look forward with great pleasure to sharing an exciting and informative couple of days with you all.

Warm regards,

Knut-Johan Onarheim

EPDA President

Please download and complete the registration form using the link below and email it to natalie@epda.eu.com.

Agenda

Thursday 14 November, 2019

Timings

11.00 - 18.00

 

11.00

Registration desk opens

 

12.15

Lunch served in Leftbank Restaurant

 

13.30

Meeting commences

 
  Thursday’s agenda currently includes the following activities (but is subject to change): 
  • Exercise: both practical (fun!) and theoretical
  • Technology and Parkinson’s
  • Q&A panel discussion with treatment industry and healthcare professionals
  • Clinical trials and the creation of a European patient advisory panel
  • Parkinson’s research: what’s on the horizon?

 

17.45

Questions and answers

 

18.00

Meeting closes

 

19.30

Dinner in a private room at the hotel (including live entertainment)

 

Friday 15 November, 2019 

Timings

09.15 - 13.15

 

09.15

Meeting commences

 

 

Friday’s agenda currently includes the following activities (but is subject to change):

  • Member workshop session
  • General Assembly (exclusively for EPDA member organisations)
  • Exercise session (fun!)

 

12.55

Close and thanks

 

13.15

Lunch will be served in Leftbank Restaurant

 

14.30

Departures

 

Venue, travel and accommodation

Thursday 14 November – Friday 15 November 2019 

Accommodation
Overnight accommodation will be booked for everyone in accordance with the requests on the registration form submitted

Breakfast at the hotel
Breakfast will be served from 06.45 in the Leftbank Restaurant.

IMPORTANT
When booking your flights or other modes of transport, please ensure you take into account the start and finish times of the meeting and ensure you are able to attend the whole event.

Hotel details
The Runnymede on Thames
Windsor Road, Egham
Surrey, UK
TW20 OAG

Visit the hotel website.

Transfers  
If you are arriving into Heathrow Airport, the easiest and most cost effective option is to pre-book a car. A company we have use and recommend is Gemini Cars. It is very easy to pre-book using this link: http://www.geminicars.co.uk/booking/. The cost will be approximately GBP 20.00.

IMPORTANT NOTE: Please be aware that if you take a black cab from Heathrow Airport the cost can double and could be in excess of GBP 40.00. So please try to organize your taxi by pre-booking with Gemini Cars (see paragraph above). If you need any help please contact natalie@epda.eu.com.

If you are arriving by train, the closest train station is Egham, which is on the South West train link out of Waterloo main line station. The hotel is located approximately 5 minute’s drive and 20 minute’s walk from the station. Gemini Cars are located opposite the station.

Registration terms and conditions

  • All delegates are required to complete the registration form and return it to natalie@epda.eu.com by Friday 20 September
  • Upon receipt of the registration form, an invoice for the fees applicable – including payment instructions will be emailed to you.
  • Please ensure that payment is made within 30 days of receiving the invoice.
  • An additional 11.50€ (GBP 10.00) will be added to the total fees to allow for bank charges.
  • Please note we can only accept bank transfers.
  • Registration fees must be paid by Friday 11 October to guarantee your place.

If you do not receive an invoice or you have any queries, please contact Natalie Levenhagen (natalie@epda.eu.com).

Cancellation charges

Should it be necessary to cancel your registration or in case you do not arrive, the following charges will apply for accommodation and events booked on your behalf:

  • 50% From completion of registration form until Monday 2 September
  • 75% From Tuesday 3 September to Monday 14 October
  • 100%  Tuesday 15 October onwards.
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